PowerPoint Accessibility Applied
Build practical skills for creating accessible Microsoft PowerPoint presentations in this hands-on session. Follow along with the instructor and work through a practice presentation as you apply accessibility best practices, identify and fix common issues, and learn a repeatable workflow for creating and validating accessible presentations.
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Your Instructor
Shawn Jordison – ‘The Accessibility Guy’
Shawn Jordison, known as The Accessibility Guy, has more than 17 years of experience helping organizations create accessible documents, training, and content that meet Section 508, WCAG, and PDF/UA standards.
About the session
Build on your understanding of PowerPoint accessibility and put it into practice. In this hands-on session, you’ll work through a practice presentation alongside the instructor as you learn how to create, review, and improve accessible PowerPoint content.
Through instructor demonstrations and guided practice, you’ll use themes and layouts, create unique slide titles, manage reading order, add alternative text, and make links and lists accessible. You’ll also check and correct color contrast, use PowerPoint’s Accessibility Checker, work with notes and Outline View, and apply transitions with accessibility in mind.
Finally, you’ll learn the correct process for exporting PowerPoint presentations to PDF and leave with a repeatable workflow for creating and validating accessible presentations aligned with Section 508 and WCAG requirements.
What You’ll Learn
- Use PowerPoint themes and layouts to support accessible slide structure
- Create unique, meaningful slide titles
- Set and verify logical reading order
- Add meaningful alternative text to images and other visual content
- Create accessible links and lists
- Check and correct color contrast issues
- Use the PowerPoint Accessibility Checker to identify and resolve common problems
- Manage speaker notes and use Outline View to review presentation structure
- Apply transitions with accessibility in mind
- Use the correct process for exporting PowerPoint presentations to PDF
- Follow a repeatable workflow for creating, checking, and validating accessible presentations
After This Session, You’ll Be Able To
- Create presentations using accessible PowerPoint structures and layouts
- Organize slide content so it can be navigated and understood by assistive technology users
- Apply accessibility best practices to text, images, links, lists, and other presentation content
- Identify and correct common accessibility issues, including reading order and color contrast
- Use PowerPoint’s built-in Accessibility Checker as part of your review process
- Prepare and export PowerPoint presentations to PDF using the appropriate conversion process
- Apply a consistent workflow for creating and validating accessible presentations
Who Is This Course For?
- People who create, edit, review, or publish PowerPoint presentations
- Employees who have recently taken on document accessibility or compliance responsibilities
- Communications, training, administrative, and content teams
- New accessibility professionals who want to build practical skills for creating accessible presentations
Logistics
Location: Online via Zoom
Duration: 90 min
Start Time: 1:00 PM PT
Certification: Certificate of Completion issued to attendees who complete the full session
FAQs
Is there a prerequisite?
PowerPoint Accessibility Fundamentals or equivalent familiarity with PowerPoint accessibility features is recommended.
Is this a hands-on session?
Yes. This is an applied session with instructor demonstrations and built-in practice time. You’ll work alongside the instructor to apply the techniques covered during the session.
Do I need Microsoft PowerPoint for the session?
Yes. You should have access to Microsoft PowerPoint so you can work alongside the instructor during the exercises. Either the desktop or online version of PowerPoint may be used.
Note: The instructions and screenshots in this course reflect accessibility practices using Microsoft PowerPoint and Adobe PDF on a PC (Windows). Features and navigation may differ slightly for Mac users.
How is this different from Fundamentals?
PowerPoint Accessibility Fundamentals focuses on understanding what makes a presentation accessible, including key accessibility requirements, common barriers, and the principles behind accessible presentation design. This Applied session builds on that foundation with hands-on practice creating, reviewing, correcting, and validating accessible PowerPoint presentations.
Do I get any materials?
Yes. A practice presentation will be provided for use during the session. Attendees also receive a PowerPoint accessibility cheat sheet to support what they learn during the course.
Will a recording be available?
The recording isn’t included, but it can be purchased separately for a fee.
What do I need to attend?
Join from any computer with a reliable internet connection. We use Zoom to provide an engaging, interactive learning experience. A microphone is recommended for participating in discussions, and a webcam is optional but encouraged.
How accessible is the training?
As accessibility specialists, we design our training to be inclusive from the start. Sessions include live captions, and if you have accessibility requirements, we’ll work with you before the course to help ensure a successful learning experience. If you need additional support, contact us.
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